UBEO Business Services, the premier provider of business technology products and services, is seeking to hire an Executive Assistant to join our team for the Roseville, CA.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations. 

Department: Corporate
Reports To: Regional President
FLSA Status: Full Time 

Purpose

If you are looking for a career where you are valued and can develop both personally and professionally, you've come to the right place! We foster an ongoing exchange of knowledge, providing our employees with the tools and support they need to realize their professional potential, serve our customers' best interests, and uphold our unique values. We are a rapidly growing organization whose culture is built on the concept of teamwork. We are a leading provider of document technology products and services. Our mission is to maximize organizational productivity by delivering effective automated business process and content management solutions that boost efficiency and profitability. Our growing company is looking to fill the role of Executive Assistant.

Responsibilities

The primary responsibilities of this position is as follows:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, transmitting text, data, and graphics.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Maintains customer confidence and protects operations by keeping information confidential.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Provides historical reference by developing and utilizing filing and retrieval systems
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies,
• Understand new equipment and techniques
• Training Staff and Customers
• Contributes to team effort by accomplishing related results as needed.
• Assist with locating space and book event space when needed, arrange catering, order supplies, make travel arrangements when needed, order event signs, meet the quality expectations.
• Gather information on each project to achieve quality event productions.
• Conduct research, make site visits, and find resources to help staff make decisions about event possibilities.
• Propose new ideas to improve the event planning and implementation process.
• Serve as liaison with vendors on event-related matters.
• Assist with managing on-site production and cleanup for events as necessary.
• Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Close out all events as required.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Coordinate appointments and visits to see space, and scheduling of events on the calendar.
• Prepares new sales representatives orientation, introduce Ray Morgan procedure, salesforce processes ; providing resources and assistance; scheduling orientation drive-alongs with senior representatives.
• Improves training effectiveness by developing new approaches and techniques; making support readily available; integrating support with routine job functions.
• Sales Support training sessions on equipment , salesforce
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Accomplishes sales training and organization mission by completing related results as needed

Contacts

Internal: Exempt, Non-Exempt
External: Prospective Customers, Current Customers, Vendors

Supervision

Supervised

Job Related Dimensions

• 100% of the time-civility, cooperation, and professional behavior
• Strong sense of accountability and responsibility
• Strong knowledge of MS Word, Excel and Outlook applications
• Excellent communication skills both written and verbal
• Strong attention to detail, problem solving skills
• Excellent follow through skills
• Ability to multi-task effectively and efficiently
• Good organizational skills
• Good understanding of the business transaction cycle
• Ability to work in a “team oriented” environment
• Presentation Skills
• Training Orienting Employees
• Ability to accomplish projects with little supervision.
• Fantastic customer service ethic and high expectations for quality.

Qualifications

• High School or GED
• Associates Degree or equivalent technical training
• Successful completion of:
  • Manufacturer Core Basics
  • 2 Manufacturer Training Classes
• 2 – 5 years industry or equivalent experience

Physical Demands & Work Environment

• Bachelor’s degree
• At least 5 years of executive assistant experience required

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.

Remuneration for this role: $66,560 - $100,000 annually. Individual compensation packages are competitive and commensurate based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.