UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Marketing Coordinator to join our team in Austin, TX!
UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Canon, Ricoh, Xerox and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.
Department: Marketing
Reports To: Director of Marketing HQ
FLSA Status: Full Time / Exempt
Purpose
This role will support the marketing team by managing projects, coordinating with field teams, executing events, and assisting in various marketing initiatives. The ideal candidate will have a passion for marketing and be adept at handling multiple projects simultaneously while working closely with internal and external stakeholders.
Responsibilities include, but are not limited to the following:
Project Management:
- Lead the coordination and execution of marketing projects, ensuring timelines and deliverables are met.
- Collaborate with cross-functional teams to manage project workflows, track progress, and report on status updates.
- Assist in the creation and maintenance of project documentation, marketing calendars, and campaign schedules.
Field Team Coordination:
- Serve as the main point of contact between the marketing team and the field/sales teams.
- Coordinate the distribution of marketing materials, sales collateral, and promotional items to field teams.
- Gather feedback from field teams to ensure marketing strategies align with market needs.
Event Execution:
- Plan, organize, and direct events including trade shows, conferences, webinars, and internal meetings.
- Coordinate event logistics such as venue booking, vendor management, and promotional materials.
- Assist in post-event reporting, including ROI analysis and stakeholder feedback.
Marketing Operations Support:
- Assist in the execution of digital and print marketing campaigns, including email marketing, social media, and content marketing.
- Coordinate with the design team to develop promotional materials, advertisements, and presentations in response to field needs / requests.
- Support the creation, scheduling, and distribution of marketing content and collateral.
- Provide general administrative support to the marketing leader including scheduling, budget tracking, expenses and invoice processing.
Supervision
Supervised
Contacts
Internal: Exempt, Non-Exempt
External: Current Customers, Vendors
Job Related Dimensions
- Excellent customer service skills
- Strong analytical and trouble-shooting skills
- Must be a self-starter
- Must be capable of working independently
- Ability to handle stressful situations and thrive under pressure
- Impeccable integrity and honesty
- Excellent management, interpersonal and leadership skills required
- Excellent Customer service and business skills
- Must have excellent communication skills, both verbal and written
- Ability to plan and organize (work management)
- Strong sense of teamwork (cooperation)
- High level of work standards (concern for quality)
- Must be highly motivated, well organized, detail-oriented, possess good time management skills and driven to succeed
Qualifications
- Bachelor’s degree in Marketing, Communications, Business, or related field.
- 1-3 years of experience in a marketing, communications, or project management role.
- Strong organizational and project management skills, with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office, Google Workspace, and marketing project management tools (e.g., Asana, Trello, Monday.com).
- Experience with event planning, coordination, and execution.
- Basic understanding of digital marketing channels, including social media, email marketing, and content creation.
Preferred Qualifications:
- Familiarity with CRM platforms (e.g., HubSpot, Salesforce).
- Experience working with field or sales teams.
- Knowledge of Adobe Creative Suite or similar design tools is a plus.
Physical Demands & Work Environment
- Ability to sit at desk for prolonged periods of time
- Ability to talk on the phone and work with various computer tools and applications
- Ability to type and compose written communication in various forms
- Ability to lift 20+lbs on occasion
- Ability to travel in the field as needed
UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:
- Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
- Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
- Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
- Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
- Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
- Pet Insurance, breathe easy knowing Nationwide has your pets covered
- Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
- A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
- Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life